AI Readiness Score for Assisted Living

About your facility

Facility / community name *WebsiteWe run a quick automated check of your site and online presence and include it in your report.StateSizeYour roleYour nameEmail *Phone (optional — for the follow-up call)

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1. How are after-hours family and staff calls handled right now?

Nights, weekends, holidays — when the front desk isn't there.

Goes to voicemail or a personal cellManualOn-call staffer answers, but it's informalPartialAnswering service or scheduled coverageSolidSystemized — every call answered and loggedOptimized

2. How are daily care notes and med-pass records kept?

Paper binders / memoryManualPaper, entered later when there's timePartialElectronic, but entered by handSolidElectronic, structured, same-dayOptimized

3. How are staff shifts and call-offs managed?

Text chains and phone callsManualSpreadsheet, updated by handPartialScheduling software, manual call-off coverSolidSoftware handles schedules and auto-covers call-offsOptimized

4. How often do caregiving roles turn over?

Constantly — always hiringManualOften — every couple of monthsPartialOccasionallySolidRarely — the team is stableOptimized

5. How do prospective families find you — and what follow-up do they get?

Word of mouth; inquiries often go coldManualSome inquiries, follow-up is hit-or-missPartialRegular inquiries with personal follow-upSolidStructured intake — every inquiry gets instant follow-upOptimized

6. How do families get updates about their loved one?

They call us (repeatedly)ManualAd-hoc calls when there's newsPartialRegular updates, staff time permittingSolidScheduled updates go out automaticallyOptimized

7. How is monthly billing reconciled against actual census?

By memory / paper ledgerManualSpreadsheet, reconciled latePartialSpreadsheet, reconciled monthlySolidAutomatically reconciled; discrepancies flaggedOptimized

8. How are license, certification, and inspection renewal deadlines tracked?

One missed renewal can pause admissions.

Memory / a sticky noteManualCalendar reminders someone maintainsPartialShared tracker, reviewed occasionallySolidTracked system with escalating remindersOptimized

9. How are incident reports filed and followed up?

Paper forms, filed when possibleManualPaper forms, filed same dayPartialElectronic, consistentSolidElectronic, consistent, with follow-up trackingOptimized

10. Are policies and procedures current — and are staff acknowledgments on file?

Out of date / unknownManualCurrent but no acknowledgment trackingPartialCurrent, acknowledgments partly on fileSolidCurrent, versioned, all staff acknowledgedOptimized

11. What software runs the facility today?

Paper and spreadsheets onlyManualA few separate toolsPartialA main system (EHR/central) plus extrasSolidIntegrated tools that talk to each otherOptimized

12. Have you tried AI tools (even ChatGPT) in the business?

NoManualTried a littlePartialUse regularly for some tasksSolidIntegrated into daily operationsOptimized

Anything else we should know? (optional)Send my full report to the email above, and follow up about fixing the gaps. No spam, unsubscribe anytime. *

12 questions, about 10 minutes. Your report is generated immediately and emailed to you.

AI Readiness Report Card

About your facility